Studio and Finance Coordinator

Organisation
Nixon Design Limited
Reference
VAC-5196
Sector
Creative Arts, Design, Culture & Humanities, Marketing, PR, Media & Communications
Location
Hayle,Cornwall
Salary Details
Salary depending on skills
Hours of work
20 hours a week
Job Type
Part Time
Closing Date
30/07/2021
We’re looking for an enthusiastic and proactive Studio and Finance Coordinator to join the team.

Job Description

We’re looking for a proactive Studio and Finance Coordinator to join our established team based in Hayle, Cornwall. The successful candidate will be a confident communicator with excellent attention to detail and will have either a proven financial background or a natural aptitude for numbers.

In this role, you will work across finance, HR and studio management, maintaining the smooth running of the studio and providing finance and accounting support to the project management team and directors. 

Duties will include:

Finance

  • Maintain effective filing systems to track client retainers, domains, hosting accounts, expenses, software costs, supplier invoices and studio bills.
  • Work within our accounting software, Xero, and maintain daily reconciles.
  • Prepare and send client invoices, and export to accountancy software.
  • Follow up with debtors by phone and email on a weekly basis.
  • Pay monthly salaries (in conjunction with our accountants), suppliers and team expenses, and maintain petty cash.
  • Complete VAT returns.

Studio management

  • Take responsibility for the efficient running of the studio, e.g. phones, printers, stationery, supplies, banking, post, utilities, insurances, health and safety, recycling, archiving.
  • Keep a record of staff holidays, training and sickness.
  • Help to make the studio a welcoming and creative environment, keeping the space tidy and prepared for meetings, greeting clients and preparing refreshments.
  •  Ensure all new business leads are responded to in a prompt and professional manner.
  •  Monitor several email accounts. 

HR

  •  Organise new starter paperwork, contracts, and holiday entitlement, informing payroll of any changes.
  •  Assist with recruitment.
  •  Arrange work experience and work placements.
  • Assist with annual and bi-annual appraisals.
  • Update staff policies.

Skills and experience

  • Aptitude for numbers and problem solving. 
  • Capable of working calmly under pressure.
  • Happy working under own initiative with a proactive attitude.
  • Proficient using MS Office Word, Excel and Google Mail.
  • Ideally, experienced in using Mac software.
  • Experience using customer relationship management systems.
  • Bookkeeping or accounting experience.

Why you’ll love it here

  • Beautiful converted-warehouse studio in Hayle, a stone’s throw from the beach.
  • Flexible 24 days’ holiday, plus bank holidays (pro-rata).
  • Dedicated training and conference budget, plus peer-to-peer training.
  • Amazing team of 14, including designers, developers, copywriters and account managers.
  • A relaxed working environment.
  • Tea, coffee, juice and fresh fruit provided. 
  • Strong work/life balance ethos.

Nixon

Company Description

We are an independent brand design agency in Cornwall, working for clients throughout the UK. We add value by driving real change.

Nixon has over 25 years of expertise in creating positive change and transformation. We enable our clients to communicate more effectively, grow their market share, reach new audiences and increase their profile and profitability.

To do this, we create authentic brands, crafted print, compelling content, and engaging digital solutions.

Other Application Details

If this sounds like the job for you please click 'Register and Apply' or 'Log in and Apply'. Send your CV and a covering letter to explaining suitability to the job role. 

The closing date for applications is 30th July 2021. 

Strictly no agencies, please.

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