Finance Officer

Organisation
St Ives Town Council
Reference
VAC-2286
Sector
Banking & Finance, Public Services
Location
St Ives
Salary Details
£18,070 to £20,661 (pro rata) 30 hours per week. Part of Local Government Pension Scheme
Hours of work
30 hours per week
Closing Date
05/10/2017
To carry out the majority of the council's finance function with a good working knowledge of accounts, ideally but not necessarily in the local government sector. Based in the Guildhall, St Ives.

Job Description

combined

The town council is seeking an individual to carry out the majority of its finance function and so must have a good working knowledge of accounts, ideally but not necessarily in the local government sector.  The post requires excellent financial and numeracy skills, the ability to work to deadlines and always with attention to detail.

If the role appeals to you and you have the relevant experience and qualifications, we would love to hear from you.

About the post:

The post is a pivotal role within the town council, ensuring that the council’s accounts are updated promptly and accurately, with management reports and information provided to officers and to the relevant council or committee meeting.  Monitoring budgets and carrying out core tasks such as reconciliations and budget review, the post supports the range of services provided by the town council.

The post will be based in the Guildhall, in the centre of St Ives.

About you:

You will be qualified to at least AAT Level 3 (ideally AAT Level 4 or higher).  Alternatively, you will be able to demonstrate that your experience in working in accounts is at this level.

You will have significant experience using IT packages, including Excel and, ideally, familiarity with at least one accounts software package.  You will have an aptitude for accounts based work, possess excellent financial and numeracy skills, and work within deadlines but still with attention to detail.

With an ability to work as part of a team committed to providing a high level of customer service while adhering to budgets, you will be enthusiastic and be keen to develop your skills and your career.

Daily Duties

  • Operate the computerised accounts system, maintaining records of the Council’s income and expenditure and filing all original documents.
  • Provide financial support to officers in the delivery and commissioning of services.
  • Ensure prompt payment for goods and services received by the Council, including the  processing of purchase orders and invoices, preparation of payments.
  • Process sales invoices in accordance with Council schedules and rates. Ensure invoices are paid and bad debts are referred to the relevant committee.
  • Monitor and control petty cash usage in accordance with Council procedure i.e. maintaining spreadsheets and the accounts system.

Monthly Duties

  • Provide Financial Reports for the Town Clerk, the Council and its committees, as required.
  • With the Town Clerk, ensure staff are paid in line with Council procedures.
  • Carry out monthly bank reconciliations.
  • Prepare a schedule of completed payments for Council meetings.

Periodic/Occasional Duties

  • Scrutinise grant applications to the Council conform with Council policy and ensure prompt payment to successful applicants.
  • Carry out regular reconciliations of credit card, control  and other accounts.
  • Prepare figures for the quarterly VAT returns.
  • With colleagues, ensure financial information in the Council’s website is correct.
  • Monitor and review the Council’s contracts with providers and suppliers and recommend alternatives on price and quality.
  • Attend evening Council and committee meetings where financial matters are being discussed, as required.
  •  With colleagues, ensure financial information in the Council’s website is correct.
  • Monitor and review the Council’s contracts with providers and suppliers and recommend alternatives on price and quality.
  •  Attend evening Council and committee meetings where financial matters are being discussed, as required.

Yearly Duties

  • Assist the Town Clerk and the Council’s external financial adviser with the production of the year-end accounts.
  • Monitor the Council’s banking processes and report on breaches of Financial Regulations to the Town Clerk.

General Duties

  • Attend training courses associated with the work and role of Finance Assistant, as authorised by Council.
  • To maintain confidentiality of information acquired in the course of undertaking duties for the Town Council
  • arry out duties in accordance with the Financial Regulations, Standing Orders, Scheme of Delegation and any other relevant policies of the Town Council.
  •  Carry out other duties commensurate with the grading of the post as reasonably required from time to time.
  • Adhere to the policies and instructions of the Council, and adhere to the provisions of the Health & Safety at Work Act.

Company Description

St Ives Town Council wants to provide high quality, value-for-money services for the residents of and visitors to St Ives, Halsetown, Carbis Bay and Lelant.  Its income is derived from the precept and generated through income streams including retail sales, ticket sales, hire of halls, wedding ceremony packages and rental of commercial properties.  The expenditure of the council is similarly varied and in addition to staffing costs, cleaning and maintenance contracts, operating costs of buildings and the cost of utilities, the council is proactive in its approach and so there are a variety of projects in development.

The Town Council is growing.  It is already responsible for  the town’s public toilets, the Visitor Information Centre, the Guildhall & concert hall, the Island Community Centre and two historic chapels.  It is currently in discussions with Cornwall Council to achieve the transfer of the St Ives Library as part of the ongoing process of devolution.

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