Buyer/Procurement Officer

Organisation
ShelterBox
Reference
VAC-3858
Sector
Charities and Social Enterprise, Sales, Business Development & Purchasing
Location
Truro, Cornwall
Salary Details
£21,000 to £26,250 per annum
Hours of work
37.5 hours per week. Part-time will be considered
Job Type
Permanent
Closing Date
08/06/2018
This is an exciting time at ShelterBox and as we grow, keeping our Procurement Department at peak performance is crucial to reaching our ambitious targets of sheltering more and more families each year.

Job Description

Role purpose:

This is an exciting time at ShelterBox and as we grow, keeping our Procurement Department at peak performance is crucial to reaching our ambitious targets of sheltering more and more families each year.

The Buyer will be involved with the day to day running of the busy and dynamic Procurement department. It is expected that the individual will have procurement experience, and will be involved in a variety of tasks and projects across all organisational departments and aspects of Procurement.

Who are we looking for?

ShelterBox is seeking a bright, motivated and proactive individual with procurement experience and attention to detail and diligence at the forefront of their skills, who is comfortable with numbers and data.

We are looking for someone to fit into the dynamic and, oftentimes, demanding teams, who can balance multiple tasks with competing deadlines.

The individual should be confident with developing and maintaining relationships both internal with other departments and external with suppliers and partners.

Main role and responsibilities

Support proper stock and services acquisition through market discovery, supplier due diligence activities, tight contracting procedures, contract management, supplier performance monitoring, and document preparation and filing to ensure best value, efficiency, and accountability to donors and beneficiaries.

Duties will include but not be limited to:

  • Regularly review and maintain appropriate procurement processes for the different buying categories ensuring compliance with ShelterBox’s processes
  • Work with the Procurement Lead to identify procurement improvement priorities by analysing forecast spend, supply markets and specification options
  • Contribute to the product design/specification process leading to formal technical, performance and supply specifications that can be used in tendering; it is expected that the individual will help with writing the final versions of those specifications and hold them on file
  • Help to identify suitable new suppliers and conduct appropriate due diligence leading to a tender shortlist
  • Tightly manage contracts with suppliers
  • Conduct market research and analysis for different buying categories
  • Conduct tender process where required
  • Collate supplier responses, and help with the analysis of them
  • Prepare formal contracts with suppliers
  • Monitor and review supplier performance against orders and contractual agreements
  • Ensure that the procurement administration is kept up to date and that all filing is in accordance with policy
  • Support procurement related projects
  • Represent ShelterBox as required

Other responsibilities

  • Any other duties as required which are deemed appropriate to the level and grade of the post.

Company Description

Who are we?

ShelterBox is committed to working towards a future where no family goes without shelter, but we have our work cut out for us. In 2016, around 85 million people were displaced by conflict and natural disasters. Some projections suggest that this figure will grow to 200 million within 10 years.

ShelterBox is made up of people who believe in shelter as a human right – that shelter from the chaos of disaster and conflict is vital. No ifs. No buts. We're working to meet this by providing emergency shelter.

We don’t believe that one size fits all. We work hard to understand the impact of each emergency and the need this creates within individual communities.

We are fortunate to have the help of an amazing network of global affiliates, partners like Rotary International, supporters worldwide, and an army of dedicated volunteers.

Our highly trained ShelterBox response teams then go the extra mile to find the people left most vulnerable after a disaster – to make sure that no one gets forgotten or left behind. Founded and based in the county of Cornwall, in only sixteen years ShelterBox has grown into a major force in international humanitarian aid.  

Do you have the skills, personality and compassion to help us write our next chapter? This is an exciting time at ShelterBox as we grow our reach and the impact of our work. We are looking for people to help us expand, develop and excel. People with big hearts and big dreams.

We are impatient to see a world where no family is left without shelter. Are you?


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